Tag: records management

paperjamming gets a new home

Cluttered Desk Since their introduction last February, PaperJamming templates have remained among the top ten downloads from the Active Voice Downloads page. Not only that, but blog posts about PaperJamming have powered their way into the top five most viewed posts. Clearly, PaperJamming is meeting a need.

To help make the PaperJamming templates easier to find, I’ve broken them out into their own category on the Downloads page. From now on, instead of being listed under the hPDA templates, you’ll find them between my new CardNets and my iPhone wallpapers.

Plus, the move gives me more room to list the next set of cards . . .

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introducing cardnets

CardNet Blank FrameShortly after I introduced the latest round of Active Voice productivity templates for the Hipster PDA (hPDA — available as free downloads here), I started to think about what the next round of templates would look like.

I wanted them to be different — not just in terms of content, but also in terms of the way they actually worked.

I took a look at how hPDA cards are designed, and how people use them. Most cards are designed to be used either as stand-alone units or together in sequence. But in life, few good ideas unfold in a steady linear direction over time — they tend to go off in many different directions at once.

So, I asked, what would cards look like that were designed to be used, not in straight lines, but in nonlinear networks? What if they could capture the multidimensional, interrelated nature of our ideas as they happen? CardNets are my answer. Maybe they can be yours, too.

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nara’s new ‘era’: 40 years in the making

Streams of binary digitsOn Tuesday, I participated in a webinar hosted by Government Computer News on “The E-Records Management Tsunami: NARA’s Electronic Records Archive to the Rescue.” It featured Michael Carlson, Director of the National Archives and Records Administration’s (NARA) Electronic and Special Media Records Services Division and was hosted by Joab Jackson, GCN’s chief technology editor. A recording of the seminar is now available (60 min., Real Audio), and it is well worth a listen.

Will NARA succeed in its multimillion dollar effort to solve the federal government’s electronic information management crisis?

Maybe — but we’ll have to wait five years to find out . . .

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paperjamming your computer

Cluttered DeskFor freelance writers, it’s all about the clip. All your research files, interview transcripts, and notes are there to help you create a professionally written product. But what do you do with the rest?

Considering how inexpensive external storage is these days, it might seem easier to just keep buying more — and larger — external hard drives or to upload your old files to an online storage provider. But those options have some very tangible drawbacks for freelancers.

As a freelancer, you have contractual and legal obligations to keep certain records for a specified time. Beyond those, disposal significantly reduces the amount of time that a program like Blacktree’s popular Quicksilver requires to index your files. It also cuts down the time — and narrows the results — of keyword and metadata searches.

In short, the less stuff you have to manage, the less you have to manage stuff.

That’s where PaperJamming techniques and templates come in. PaperJamming is personalized file management made fun. Here’s how to implement it on your computer:

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three common misconceptions about e-mail

Full TrashJournalist Xeni Jardin recently discussed the perils of storing and deleting government e-mail on her weekly NPR spot, XeniTech. Prompted by the recent controversial decision by the District of Columbia government to purge all e-mails every six months, Jardin presented a brief overview of the complex issue of electronic records retention.

Unintentionally, Jardin’s piece highlights and perpetuates some of the most common misconceptions about the nature of records management in the information age. Let’s take a look:

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some thoughts about the SAA listserv story

It seemed like the perfect irony: “Archives Organization to Delete Its Own Archives.”

Variations of this headline appeared on quite a few blogs last week when the Society of American Archivists (SAA) announced its intention to delete the accumulated e-mail traffic on its listserv, which dated back to 1993. The SAA’s explanation was that cost of maintaining the list was outweighing its usefulness. Following standard archival procedure, archivists appraised the collection to assess its informational and evidentiary value (that is, to determine whether the collection warranted preservation either because of the long-term value of the information it contained, or because of the value of the collection as a unique artifact in and of itself) and determined that the collection could be discarded.

The outcry that followed, and the subsequent decision by the SAA to forego discarding the collection in favor of trying to find a permanent home for it, provided a telling example of how archives are perceived — and misperceived — by the world at large.

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